This 📝memo serves as a facilitator for collaboration for the 📝Hybrid Event that 📝Product Hunt is co-creating with 📝One Studio in San Francisco and topia.io/producthunt on November 9th, 2021.
General
- Partner:📝Product Hunt
- Date: November 9th, 2021
- Location: San Francisco, California
Run of Show
- 3:00 PM PST — Set-up Begins
- 3:30 PM PST — Event Partners Arrive
- Event staff arrives
- Food and Drinks arrive and are set up
- Entertainment arrives (DJ, Photobooth)
- 5:00 PM PST — Photographer and videographer arrive. Interviews with staff.
- 6:00 PM PST — Doors open / Demos begin
- 6:45 PM PST — Daniel Park plays
- 7:30 PM PST — CEO introduction
- 7:40 PM PST — Panel begins
- 8:30 PM PST — Panel ends
- 9:15 PM PST — Soft end of events / last call
- 9:30 PM PST — End of event
Venue
620 Jones
- Wifi — Name: Jones Guest // Password: bemyguest
Contacts
- Main Contact: Alex Shebar (Product Hunt) - 312-619-2612
- Location Contact: Jen Dorland (620 Jones) - 415 225 3939
Layout of Hardware
Setup A — the purpose of this device is to (a) capture and mix the audio of speakers/panelists, (b) capture the video of the speakers/panelists, and (c) stream both to Youtube.
- **Device: **MacBook Pro (provided by Alex of Product Hunt)
- Location: Back of the room, camera facing the speakers/panelists
- Peripherals:📝OBSBOT Tiny (camera), audio mixer, power adapter
Setup B — the purpose of this device is to (a) project the slides/videos of the speakers/panelists on the main screen and (b) run/show topia.io/producthunt after the speakers/panelists have finished.
- Device: MacBook Pro (provided by Patrick)
- Location: Front of the room, projector facing screen and camera facing the audience
- Peripherals: camera, Bluetooth speaker, projector, power adapter
Build
Registration:
- Option B: Gated Event with Manual Permissioning — Access gated by email address and only ticketed guests will be permitted. Eventbrite or similar will handle registrations and the list of registrants will need to be exported to Topia an hour before the event.
- Pros: Requires no coding, feels exclusive, prompts users to create Topia accounts.
- Cons: Requires account creation, forgetting which email was used to register creates confusion upon entry, no tickets can be sold during the event (or re-export is needed).
Experience:
- Musical Conversations — We are planning to develop hyper simplistic world maps that function as ice-breakers. These will be similar to Snakes and Ladders and, when loaded, an audio recording will prompt everyone to choose a colored line to follow. Each line will work its way towards a conversational area. We'll do this a few times throughout the event.
Tags
- 🏷️#product-hunt (See: 📝Product Hunt)
Notes
- indoor/outdoor
- 100" screen outside (covered)
- Flat-screen behind bar
- Macbook pro (Alex), Macbook air (Alex, didn't work)
- Projection wall?
- Next event: crypto experts (end of November or early December, date TBD)
- BRIAN: Send details re: PH.com opening in iframe
- Whitelist or open?
- Adding bar/dancing energy
- Switch agenda with the new one
- Switch questions on discussions and hot takes
- Add Philz logo to coffee bar and ambient sounds
- Grab a drink sign
- Updated unicorn float
- Adding invite link to next event